Unlike in Word, Excel and PowerPoint, I don’t seem to have an option in order to save my emails as pdf-files.
Is this correct and if so; How do i save save emails to PDF anyway?
Save as PDF buttonOutlook 2007, Outlook 2010, Outlook 2013 and also Outlook 2016 indeed don’t use a built in choice to save messages as pdf-files.
However, you may still find a few ways to achieve this.
Windows 10 buttonAre you using Windows 10? In that case, you should have a printer called “Microsoft Print to PDF”.
Simply print your email to this printer and you’ll be prompted to save lots of the output as a pdf-file.
Adobe Acrobat buttonThis has become the most flexible but the most costly solution but Adobe Acrobat is of course the standard when it boils down to creating, editing and managing pdf-file.
Adobe Acrobat comes with a dedicated Outlook add-in which allows you to convert an individual message or selected messages to some pdf-file, append an already existing pdf-file or convert a complete folder simultaneously.
In addition there are many choices available to set the compatibility, if you should add the attachments inside the pdf-file and configure security, encryption and password settings. An alternative choice would be to automatically convert your (new) messages to pdf-files for archiving purposes on the set interval.
Besides a passionate Outlook PDF add-in, furthermore, it comes with a PDF printer which permits you to create pdf-files from any other application as well.
Add-Ins buttonThe Save As PDF add-in from Sperry Software provides similar functionality as being the Adobe Acrobat add-set for Outlook but is most likely more cost-effective for the majority of since it is built particularly for this task.
Besides saving one particular message or all selected messages as pdf-files right away, additionally, it allows you to monitor folders and set up conditions to make pdf-files automatically dexipky88 a preconfigured naming conventions.
Moreover, you are able to set message actions for which happens once it has been transformed into a pdf-file. For instance, you are able to mark it as read, delete it, open an application or print it.
Despite having simply a single “Save As PDF” button, the add-in holds lots of settings which closely matches the Adobe PDF add-in.
VBA Macro buttonAnother option is to use a VBA macro which utilizes Word’s capabilities to save lots of documents from the pdf-format.
As being the VBA code and installation instructions are given at no cost, it provides a cost effective alternative in the event you only occasionally should save messages in the pdf-format or while you are in an environment that you cannot install software yourself.